One of the first things to do when optimizing the document flow with e-signature software is to understand the lifecycle of the process. Most organizations adopt an e-signature application without having a structured routine in place. This can lead to inefficiencies in the workflow and can backfire if there are already processes in place. To avoid this, here are some tips for optimizing the document flow with e-signatures. Assess your organizational process to identify bottlenecks and improve the flow of documents. This will reduce the time and effort required to perform specific tasks. Also, take a look at how your employees will access documents. Is it necessary for each individual to be identified in order to have access to the same file? If so, consider using a service that helps your employees keep track of the files. Develop a catalog of electronic signatures. This will give you an idea of how much room there is for improvement. Additionally, you should identify which documents carry lower risk and carry smaller financial penalties if the signature is disputed. The next step is to define user stories that illustrate how a document interacts with the workflow. For example, if it involves a process that requires manual touchpoints, these must be prioritized and addressed. Streamline processes: If you use a workflow system, you can control the flow of documents through the various processes. For instance, invoices can automatically route to the AP department if approved by the finance department. You can even edit routing rules and review the comments history of a document. With a workflow tool, you can create new steps for approval. You can also get notifications about the progress of a document. Start a catalog of e-signature processes. It's helpful to make a catalog of e-signature workflows. By doing this, you can identify documents with lower risk, which may have a smaller financial penalty. Moreover, you should create user stories to describe how a document is interacted with. In addition, you should identify manual touchpoints as high-priority areas. Once you have a catalogue of e-signature documents, you need to analyze each step. Identifying bottlenecks in the process will help you optimize the document flow. For instance, you can automate the route of invoices when they are approved by the finance department. If you have a workflow tool that automatically routes invoices to the AP department when they're approved, you'll be able to review comments. When implementing an e-signature software solution, determine the types of documents that are used. The right solution will have the best capabilities for different types of document flows. If the system can accommodate different formats, it'll be an easy choice. Then, you need to consider the e-signature software's features. These features will help your business to make your documents easier to access. The first step is to identify the types of documents that your organization uses. It will be helpful to evaluate the type of documents. It will help you identify the types of documents that aren't used often, and which ones have the highest number of paper signatures. Secondly, determine how your documents are processed. When you're evaluating eSignature software, identify which of your processes are prone to inefficiencies and need optimization. When you're evaluating your existing processes, identify the bottlenecks. If there are any, you can then create an ideal workflow and eliminate unnecessary administrative tasks. Besides improving the customer experience, eSignature software also helps you improve the efficiency of document workflows. Using a digital signature can ensure that customers have a better experience with your business. However, it's important to determine the level of customer satisfaction. For this reason, it's crucial to assess the level of customer satisfaction and efficiency.
Topics
