Finding suitable virtual conference platforms for big groups can sometimes be tricky. You might be wondering, will virtual conference platforms really suit larger groups? What attributes should be looking out for? How can you know if your virtual conference platform is actually catering to your needs? Here we will answer these questions and more in this article, as we investigate the features available on popular virtual conference platforms, and how they can help you with your conferences. With virtual conference platforms, you have the option of integrating several different services into your programme. This is where many conference users have a preference for various third party integrations. Common integrations include video conferencing, transcription services, and even the handling of online registration and seating. These tend to work well for small and medium-sized conferences, but before you decide to rely on third-party integrations, it is worth knowing exactly what your options are, and which ones are better for your conference. One of the main attractions of virtual conference platforms for big groups is that you can have everything up and running in under an hour. However, if you only have a few participants, you might need to spend a bit more time setting everything up, which can make the overall setup take longer. Once everything is in place, however, you won't have to worry about it again, as your conference software will take care of everything from start to finish. Before you sign up for any virtual conference platforms, it is worthwhile knowing what your essential features are. An essential feature is probably one that will help you with your event management, such as inventory management, or even seating arrangements. Another essential feature is probably something that will make it easier for your staff to communicate with each other, so they can update each other on upcoming events, or just ask questions. Most virtual platforms offer these functions, but it is important to make sure that your program offers them, or at least makes it easy for you to incorporate them into the program. You should also look at the different ways that a virtual conference platform helps you with your event management, such as resource sharing, communication, presentation recording, and reporting. If you want to use these functions to help your business run more smoothly, then you should find the product demos to be essential. Some of the best virtual conference platforms help you to share files and information with participants. For example, some programs let you invite guests to a blog post, a YouTube video, or a slide show. They might even allow for sharing the PowerPoint presentation itself. Sharing this information will help you to get more involved with your guests, and also helps them to get involved with yours. Another function that some of the best virtual conference platforms provide is remote assistance. This functionality helps your attendees to sign-up for a reservation using their smartphones, tablets, and even computers. With the availability of many different tools, you can easily provide your attendees with reservations and confirmations, without ever having to leave the conference room. This feature could be particularly useful if you are planning on holding an event that is outside of your normal work hours, and you do not have the staff to deal with a large number of sign-ups at once. The final area in which you should consider looking at if you are interested in virtual conferencing is its ability to provide breakouts. Virtual breakouts allow for two or more people to connect to the same meeting, and then to be able to separate their attention and progress on different platforms. Many of the best virtual conference platforms include some form of breakout room function, as this helps to maximize the productivity of your meetings. Finally, you should consider the ability of these programs to provide you with analytics. Some of the best virtual conference clients will provide you with metrics on the participation of your attendees, the registrations of people who were unable to attend, and even data on the registrations of people who attended but did not participate. By having access to analytics, you will be able to monitor the success of your conferences, as well as the performance of your staff. You will be able to determine where you might be able to improve your registration process, how you might be able to increase the engagement of your attendees, and what metrics you should be tracking to determine whether or not your conference was a success.
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